Implementing SAP Business One – Outsourced Accounting Firm and SAP Business Objectives

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As small and midsize companies grow, managing financials becomes more complicated. Accounting only software may have been helpful in the past onset, but companies need to take their business to the next level.
Many are hiring outsourced accounting services that use software such as SAP Business One application. It raises the company to the next level by automation of everyday financial tasks and integrating them with other business processes.
Companies need an integrated solution that streamlines all financial and accounting processes in their growing companies, including accounts payable, accounts receivable, posting journal and ledger entries, and recurring entries.
As a company grows, the solution needs to grow also. Outsourced accounting firms, with the help of software solutions, such as SAP Business One, support automatic tax calculations and multi-currency transactions.
They help manage assets and cash flow, compare planned and actual figures to provide an accurate picture of a company’s business, and track budgets. Outsourced accounting solutions offer compelling data visualizations and reports in dashboards.
The information is accessible anywhere and anytime from any mobile device. Outsource accounting services that use SAP One Business provides an integrated, reliable solution that streamlines a company’s financial operations.
The result is improved cash flow and faster transaction processing. The adaptable and flexible software is available in the cloud or on-premise – whatever a company prefers.


Virtual Accounting Services

Digital transformation is well underway. There are a constant shift and evolution of the global economy. Businesses are facing challenging market conditions. They need to be significantly more agile to exploit new market trends, enabling technologies, and adapt to new business environments.
An outsource accounting agency USA and SAP Business One provide companies with a foundation for the challenges with revolutionized Enterprise Resource Planning (ERP) in the cloud. It offers intelligent ERP that makes running in the cloud simple.
SAP Business One and accounting outsourcing services enable companies to realize their full potential. Companies learn to increase the efficiency of their business processes with instant insight into action, automation, and increased transparency.
Maintaining strict control over business financials is crucial to a company’s success. Without sound financial and accounting control systems, formulating future strategies and tactical direction is a challenge.
With the help of an ERP system such as SAP Business One and accounting outsourcing companies in USA, a business is equipped with tools supporting the financial and accounting process across all aspects of a business. From automatic journal entry postings and ledger creation to the customization of financial reporting and scenario-based budgeting, Top accounting outsourcing firms and SAP Business One have everything to ensure a company’s books are always balanced.

The most commonly used applications of the financial model include
• Chart of accountants
• Journal entry
• Posting templates
• Exchange rate differences
• Budget
• Cost accounting
• Financial reports

The chart of accounts lists a company’s general ledger accounts. It is the basis for posting and reporting activities. The journal entry manually records accounting transactions when they occur and posts them in the general ledger. Fixed templates are designed for journal entries that recur.
The exchange rate differences periodically recalculate the local and foreign currency balances per the day’s exchange rate. SAP Business One defines budgets for accounts that are relevant scenario-based. It creates a scenario a company can use to determine whether the budget balances for a project.
Cost accounting identifies and creates a set of distribution rules, cost focal points, and generates revenue and expense analysis reporting, measuring the profitability of business departments and projects. Financial reports provide analysis and information on economic activities in the areas of budgeting, comparative analysis, finance, and accounting.

SAP Business One as a Business Tool

SAP Business One and accounting outsourcing firms USA offer solutions to the management of
• Accounting and Finance
• Customer Relationships
• Warehouse and Production
• Purchasing and Procurement
• Reporting and Analytics
• Integration Solutions
Managing Accounting and Finance

SAP Business One and virtual accounting services provide a set of tools that help streamline and manage a company’s financial operation. It automates accounting tasks such as journal entries and maintaining a ledger, enabling multi-currency transactions, and supporting tax calculations.
All banking activities are conducted, including processing bank payments and statements and reconciling accounts. A company can compare actuals versus plans, track budgets, and manage cash flow to see where its company stands.Integration of financial operations with other business processes in real-time, such as sales and purchasing, can improve cash flow visibility and speed transactions. The system is localized for 42 countries, enhances efficiency, and reduces complexity.
It optimizes legal compliance, streamlines reporting, and simplifies tax calculations. Collections and payments are more efficient because they are directly connected to a company’s bank online. With a single database and instance, SAP Business One and cloud accounting service providers reduce complexity across all of a company’s business units.

Outsourced Accounting Firm and SAP Business Objectives

There are two objectives with the use of SAP Business One and a cloud based accounting firm. The first is to improve and streamline error-prone and inefficient financial and accounting processes by integrating financial data with business functions such as sales, warehousing, and purchasing.

Secondly, real-time access to complete and accurate financial information necessary to make informed business decisions, prepare required financial reports, and perform period closings. The collaboration of these two entities provides the following solutions.

• Automation of key accounting process handling
• Fixed assets integration management throughout their lifecycle
• Powerful analytics and reporting for business audits and planning
• Single solution support for business units and branches
• Sophisticated tools to monitor actuals against budget and control cash flow
• Streamlined bank statement reconciliation with payments, receivables, and collections

The benefits of merging outsourced accounting solutions and SAP Business One are

• Better-informed decision making
• Full banking transaction transparency
• Higher employee productivity
• Optimized business planning

If company personnel are out of the office, it is no problem. There are dashboards and reports on the SAP Business One app that can be accessed on a mobile device. The power of SAP HANA, lets a company simulate scheduled adjustment impacts before putting plans into action.

Managing Customer Relationships

Acquiring new clients is needed for success, but it is just as crucial maximizing customer relationships. An outsourcing agency and SAP Business One provide tools to help a company efficiently manage the sales process and customer lifecycle, from the first contact to sale finalization, as well as after-sales support and service.
The integrated functionality offers a view of customers and prospects, so a company can better understand their needs and how to meet them. The results are prospects turned into customers, increased profitability and sales, and improved customer satisfaction.
Creation, execution, and analysis of marketing campaigns are easy with SAP Business One. Your busy day is easy to manage by integrating Microsoft Outlook with the SAP Business One’s customer relationship management (CRM) functionality. Optimizing and integrating your CRM processes provides a 360-degree view of customers.

Warehouse and Production Management

Every company needs a systematic approach to procurement process management from vendor request quotes, creating payment requests, and paying vendors. An outsource accounting solutions USA that uses SAP Business One manages the order-to-pay cycle.
They include invoices, receipts, payments, and returns. Integrated reporting tools allow companies to compare prices and suppliers to identify opportunities and negotiate better deals for cost savings. Comprehensive support is provided for inventory valuation and tracking.
It supports multiple types of units. Companies can purchase and sell inventory in different units, such as selling individual bottles and buying cases. They can set up warehouse zones and manage inventory by bin location.
The application allows creating unlimited price lists, integrating multiple currencies, pre assigning prices to specific customers, and defining discount rules that automatically apply to transactions with customers and vendors. Special pricing tools permit managing discounts based on customer accounts, cash, or volume.

Procurement and Purchasing Management

SAP Business One gives accurate information about item location, inventory, and inbound and outbound shipments. Stock can be valued using First In/First Out, moving average, standard costing, and other methods.

It monitors stock levels and does real-time track transfers. The company can run real-time updates of inventory, availability checks, and manage special and standard pricing. Reports that reveal the impact of applying volume, cash, and customer discounts are available.
Data management is the cornerstone of SAP Business One process integration. Vendor and item master records are centrally maintained and used in business transactions. Item master data applies to fixed assets, sales items, purchasing, and inventory.
It contains the information necessary to maintain an efficient purchasing process like tax types, prices, dimensions, packaging units of measure, description, and item number. Companies can apply costing models and price lists to purchase items and receive an updated view of inventory valuations and purchase order values.

Reasons, Roles, and Duties of an Outsourced Accounting Agency and SAP Business One Partnership

If you invest in SAP, you want your accounting tailored to your business processes. KMK Ventures is the company to hire to get the most from the program on an on-going basis. Our team is made up of tech experts and well-taught consultants and accountants who act as translators between the tech and business sides and manage entire accounting department functions efficiently and cost effectively.

how can we help you?

Contact us at the KMK office nearest to you or submit a business inquiry online.

Our firm chose KMK Ventures to prepare us for the change to become a cloud based accounting firm. The team we worked with was very knowledgeable and explained the process clearly. We use KMK Ventures now and plan to do so in the future. The company is one we highly recommend.

testimony
Donald Simpson
Chairman, Bluewater Corp

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